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Vendor management automation

Stop chasing vendors. Let the system do it.

Purchase teams spend their days chasing delivery dates, matching invoices against POs, and catching overcharges after the money is gone. AI can handle the chasing and the checking, and leave the decisions to your team.

Book a call →See how it works

Recent work: invideo · Born Minimal

Is this for you?

Who this is for, and who it isn't.

A good fit if…

  • You work with many suppliers and raise frequent POs
  • Late deliveries or invoice errors cost you money
  • Your purchase team spends hours on follow-up calls

Not a fit if…

  • You buy from a few vendors, a few times a year
What you get

Deliverables, not adjectives.

  • Automatic follow-ups on open POs via WhatsApp and email
  • Three-way matching: PO, goods received and invoice, with mismatches flagged
  • Duplicate, overcharge and rate-difference detection before payment
  • Vendor scorecards: on-time delivery, quality issues, price changes
  • Weekly purchase summary for the owner
How it works

The playbook.

1.Week 1

Map

How POs, deliveries and invoices flow today, and where money leaks.

2.Weeks 2–3

Build

Connect to your PO and invoice data, set follow-up and matching rules.

3.Week 4

Parallel run

Run alongside your team to prove accuracy.

4.Ongoing

Run

Monitoring and monthly vendor reports.

Timeline: Live in about 4 weeks.

What we measure

The numbers you'll see every month.

On-time deliveriesInvoice errors caughtMoney saved on overchargesHours saved

Tools I use for this:

Tally / ERPWhatsApp Business APIGmailGoogle SheetsClaude

Pricing

Start with a one-week AI Audit (₹50,000, credited) for a payback estimate. GST extra.

from ₹1L build + ₹25,000 / monthPriced by scope, not by the hour.
FAQ

Questions marketing leaders ask.

Which approvals stay with me?

All the money decisions: approving POs, releasing payments, switching vendors. The system chases, checks and flags. You decide.

Will vendors respond to automated follow-ups?

They respond to clear, polite, regular messages, which is what they get. Replies are read and logged, and anything unusual goes to your team.

Does it catch inflated invoices?

It compares every invoice against the PO, the agreed rates and past invoices, and flags differences before payment.

Often paired with:

AI accounting & bookkeeping automation →Receivables & collections automation →

Let's talk.

Thirty minutes. No deck. A straight answer on whether I can help.

Book a call →hello@dudeconsulting.in