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Order entry & ERP automation

Orders in, ERP updated, with nobody retyping a PO.

Orders arrive as emails, WhatsApp messages, PDFs and photos of handwritten slips. Someone retypes each one into the ERP, and mistakes slip through. AI can read every format, check it against your price list, stock and the customer's credit limit, and post it straight into your ERP.

Book a call →See how it works

Recent work: invideo · Born Minimal

Is this for you?

Who this is for, and who it isn't.

A good fit if…

  • You process dozens to thousands of orders a month
  • Orders arrive in many formats
  • Entry errors cause wrong dispatches or billing disputes

Not a fit if…

  • All orders already come through a structured portal or EDI
What you get

Deliverables, not adjectives.

  • Order capture from email, WhatsApp, PDF and images
  • AI extraction of customer, items, quantities, prices and delivery details
  • Checks against price list, stock and credit limit before posting
  • Sales orders posted into Tally, SAP Business One, Zoho, Busy or your ERP
  • Order confirmation sent back to the customer automatically
  • An exceptions queue for anything unclear
How it works

The playbook.

1.Week 1

Collect

Gather real samples of every order format and map them to your ERP fields.

2.Weeks 2–3

Build

Extraction, validation rules and the ERP integration.

3.Week 4

Parallel run

Run alongside manual entry to prove accuracy.

4.Ongoing

Run

Monitoring, new customer formats and rule tweaks.

Timeline: Live in about 4 weeks.

What we measure

The numbers you'll see every month.

Orders posted automaticallyEntry errorsOrder-to-dispatch timeHours saved

Tools I use for this:

Tally / SAP B1 / Zoho / BusyGmail / OutlookWhatsApp Business APIClaude

Pricing

Start with a one-week AI Audit (₹50,000, credited) for a payback estimate. GST extra.

from ₹1L build + ₹25,000 / monthPriced by scope, not by the hour.
FAQ

Questions marketing leaders ask.

Can it read handwritten or scanned orders?

Clear scans and photos, yes. Anything it is unsure about goes to the exceptions queue rather than being guessed.

Which ERPs does it work with?

Tally, SAP Business One, Zoho, Busy and most ERPs that accept imports or have an API. I will confirm for yours during the AI Audit.

What if the price on the PO is different from our price list?

It flags the difference and holds the order for approval instead of posting it.

Often paired with:

Inventory & reorder automation →WhatsApp automation & AI chatbot →Daily MIS & management reporting →

Let's talk.

Thirty minutes. No deck. A straight answer on whether I can help.

Book a call →hello@dudeconsulting.in